The Plantations Owners and Condominium Associations

The Plantations Condo Association

 

Board Meeting – March 19 2011

The Lewes Public Library

9:00 AM

 

Minutes

 

The Plantations Owners Board:  Carol Reed - President, Nick Fiorino - Vice President, Sherry Minear - Treasurer, Sal Somma - Secretary, Bill Deist - Director.

Absent – C. Reed, N. Fiorino

 

The Plantations Condo Council: Carol Reed - President, Sal Somma – Secretary, Sherry Minear - Treasurer, Bob Dickey, Elizabeth Wulkan - Directors.

(Bob Dickey – participated via a conference call. 

Absent – E. Wulkan, C.Reed

 

Called to Order:  10:50 AM by Sal Somma, Secretary

 

Owners’ Forum (15 minutes):

No members signed up.

 

President: Sal Somma reported that this would be the final meeting with this format - separate meetings for the Owners’ and Condo Associations.  Combined meeting, as they have taken place in the past, will resume in May 2011.

 

The Minutes of the 1/15/2011 Meeting were reviewed.  Sal Somma made a motion to accept them.  Sherry Minear seconded the motion.  All approved.

 

Treasurer’s Report:

Sherry Minear reported:

Balance in Wilmington Trust Checking:     55,766.38  

Balance in Wilmington Trust Savings:     128,771.50

Balance in Vanguard  (Reserve Fund):    12,143.12

 

The Budge to Actual report was reviewed.  We are over budget in snow removal and landscaping.  We need to save approximately $2,000, but we are confident that can be done. 

The Delinquent report was reviewed and, where appropriate, owners are being contacted by our attorney. 

 

Bob Dickey made a motion to accept the Treasurer’s Report.  Sal Somma seconded the motion.  All voted in favor to accept it. 

 

Committee Reports:

Architectural Review Committee:  Committee Chair, Bill Deist, stated there were no new requests submitted. 

Documents Committee:  Committee Chair, Paul Carey, stated there is nothing new to report.

 

Finance Committee:  Committee Chair, Terry Prindle, is not present.  There is nothing new to report.

 

Landscaping Committee:  Committee Chair, Carol Reed, is not present.  Chris Nichols reported that new landscaping is being installed at bldg 9.

 

Owner’s Forum Committee: Committee Chair, Sue Spencer, has already spoken at the Owners’ Association meeting.

 

 

Property Manager’s Report:

Chris Nichols reported: 

-                  A letter, pertaining to a payment schedule, has been received from Mr. Kane.  He has offered to pay off the balance owed by December 31, 2011.  A good faith effort.   A motion to accept this offer was made by Sal Somma.  Bob Dickey seconded it.  All voted in favor.

-                  Updated maintenance schedule and tasks that have been prioritized was distributed and reviewed.

-  New roofs  (14, 22) / stair replacement and staining (13, 9, 18, 22)

-   Unit 17D water issues were deemed to be due to amount of mulch, which has been applied.  Bed has been lowered by approximately 6 inches so that water does not run into porch. A gutter downspout extension will be added to the unit.

-                  There was significant wind damage during last three weeks. All repairs completed within 7 days

-                  Bldgs 2,14,15,22 will be painted, not particularly in that order.

-                  New butterfly bush and trees will be planted this month.

-                  Numerous new plantings installed throughout.

-                  Proposals pertaining to replacement of cement board were reviewed. (Bldgs 14 and 1 were identified as being in most need of work.  We have received bids from 3 qualified bidders.  Sherry Minear made a motion to award bid to BallPeen Construction.  Bob Dickey seconded it.  All voted in favor to award contract to BallPeen Construction.

-                  At the last meeting the Board requested obtaining a bid for the painting of lines along the entryways to each side road from main road.  Since bid is $300, property management is not required to seek Board approval.  The work is to be completed in April.  This is a less expensive alternative to additional rocks to line the roadway.  Sal Somma made a motion to place lines alongside roadway at side roads.  Bob Dickey seconded it.  All voted in favor.

-                  The proposal to remedy excess moisture in crawl spaces was reviewed.  Bldgs 7, 20, 24 were in most need of remediation.  A motion to accept Dry Zone proposals pending that the cost per crawl space is reduced from $5,000 to $4,000 and work will not exceed $20,000 was made by Sal Somma.  Sherry Minear seconded it.  All voted in favor.

 

 

Old Business:

None

 

New Business:

None

 

 

Owners’ Forum:

Resurfacing of courtyard on Orton Circle – Contract has been signed and provided to contractor. Start date not yet announced.

 

Building 8 downspout extensions may be necessary.

 

Building 13 owner noted that there is a small screen on the vent that catches lint in the dryer vent.  Owners should be reminded to occasionally clean this screen.

 

 

Adjourn:  The meeting was adjourned at 11:28 AM.

 

 

Respectfully submitted,

 

Sal Somma, Secretary (Recorded by Jonathan Poole, SeaScape)

 



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